Ask DN: What are your best practices/methodologies when using Trello?

almost 9 years ago from , UI Designer

Dear DN,

I would like to know how people are using Trello. Maybe there are good tips or tricks to be learned.

At the moment I am myself using Trello with one main board. It has cards containing whole projects and subcards which can contain smaller tasks that are part of of those. It has personal stuff, it has collections, it has small tasks and everything can be catogorised by labels.

Also I am thinking of creating sub-boards (cards which have a url to a board of itself) which contain everything related to the project mentioned in the card.

For reference my board has organised its lists as follows(ordered):

Done (all cards that are done, big and small)

Idea's (Mind Dump, including elaboration on idea's that are not quite ready for prime time)

Collections (collections that list things like fonts, resources, gift idea's, games to play, achievements to grab, etc)

Starred emails (whenever I star an email in gmail, it gets sent here by ifttt)

Next in Line (small or big tasks/projects) waiting for their turn)

ASAP (small tasks that need to be done asap)

Icebox (tasks or projects that are on hold)

Current projects (big projects that I am currently working on, max 4)

Subcards (a place for subcards, not using it right now)

Curious to see!


  • Matas GreceviciusMatas Grecevicius, almost 9 years ago

    Tip from me: If you're using Chrome, there's an extention called "Plus for Trello" https://chrome.google.com/webstore/detail/plus-for-trello-time-trac/gjjpophepkbhejnglcmkdnncmaanojkf?hl=en

    It makes time-tracking so much easier!

    2 points
  • Gonçalo MoraisGonçalo Morais, almost 9 years ago

    Protip: In order to tell lists apart easier just by quick glancing at them, add unicode characters related to its meaning, like ✎ for the Blog list, or ✓ for Done, or ▲▲▲ for Important. I find it really useful, since there are no icons.

    2 points
  • Ryan Townsend, almost 9 years ago

    We use it in a scrum-style, we have one board which is an ice box (project backlog) for future ideas, then a new board for each sprint, within the sprint we have the sprint backlog, in-development, in-testing and complete.

    At the start of each sprint, we copy the relevant card from the ice box to the sprint backlog, then our designers & developers progress them along the lists in the sprint board.

    At the end of the sprint, a retrospective can be made on what's complete, what didn't make it etc.

    1 point
  • Adrian HowardAdrian Howard, almost 9 years ago

    I talked a bit about how we organise our trello boards on this other thread.

    1 point
  • Laurens SpangenbergLaurens Spangenberg, almost 9 years ago (edited almost 9 years ago )

    This is how I organize my Trello "To Do List" board. I hope this might be useful to anyone:


    I organize list using: Today, Tomorrow, Week, Weekend, and Next Week. If I have a longer weekend coming up or a big event, I might make a new list just for that.


    Cards are organized using "DAY-IT-IS-DUE (always in all caps) Activity name." I use labels to create contrast, and due dates to get email notifications. If a task needs to be split up, I'll add a checklist to the card. If the task is a large project, I might create a new board for it. I do have cards that reference larger projects but do not contain the things I have to do for them. When I'm done with a card, I'll archive it.

    EDIT: I'm surprised that DN doesn't seem to support smart quotes, at least on Firefox.

    0 points
  • , almost 9 years ago

    ah I didn't know markdown was supported, cant re-edit my post so bear with me!

    0 points